Records Management Software

Information Governance is easy with this EDRMS software.

Paper or electronic, users quickly learn to file with accuracy and search with precision.

This Mobile-Friendly electronic documents and records management system (EDRMS) has all the features expected from traditional time-tested systems for physical records. The SharePoint Hybrid expands the system for collaboration. Governance is ensured with a shared classification and retention system. It supports all types of digital content – business documents, books, artifacts, videos, PDF’s, e-mail, large maps, journals, logbooks, scrapbooks, photographs, websites, and more. Lifecycle Management for ALL Records

  • Manage paper as well as electronic
  • All digital assets presented with browser
  • Request, retrieve & track physical items
  • Retention/disposition for information governance
  • Integrate to SharePoint and other collaboration tools
Run the Eloquent Records™ on your own server or in the Eloquent Cloud. Either way all authorized users get 24/7 access from anywhere on the Internet with any mobile device or their favorite browser.


Base Component

Everything you need to get started!

The base component of the Eloquent Records™ application gives you all you need to file all documents declared as “records”, no matter what media format – physical or electronic. They automatically link to the integrated classification scheme & retention schedule ensuring governance rules apply. Users easily learn to file their own material. The software is mobile-friendly. Any mobile device or desktop browser will find and render all electronic records – audio, video, flip books, large maps & diagrams, e-books, PDFs, SharePoint material, websites, and more. Hard copy can be requested from the records center with an online entry to the database or an automatically populated e-mail addressed to the records center.

A SharePoint Hybrid option is available. Users collaborate with SP while creating a document. When it is completed and “declared a record” it is automatically included in Eloquent, where it is stored with the physical records and all electronic from other sources.

An optional Branch Module simplifies managing an enterprise system from a central site. Branches are autonomous in most respects but share an approved taxonomy. The records department creates virtual folders as required, classifying them accurately. Users file to a manageable choice of folders assigned to their work group.

Optional Modules

Easy to activate when you are ready!
Accession/Deaccession – Storage Management – Tracking & Retrieval – Eloquent-SharePoint Interface – MS Outlook Interface – Branch Control
For more about the modules learn more...

User Reviews

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- Eloquent Records belongs to the Eloquent WebSuite –

Eloquent WebSuite


Global searches; Shared taxonomy

You get the digital asset management (DAM) component with each of the 4 applications in the Eloquent WebSuite. Start with one or more and easily activate the others when you are ready. You can also add modules and increase capacity by simply installing a new license. Start small and pay as you grow.

Only one system to manage. Only one place to look.

- Powered by WebGENCAT –


GEN for “generic”, CAT for “catalog”
Platform for the Mobile-Friendly Eloquent WebSuite

“Database of Things”

Use in the Eloquent Cloud or on any MS Windows server.
- no SQL server or Oracle required –

We ensure a fast start by importing the legacy data you gather from various sources into your Eloquent database, giving you a single portal for all your resources. We use the WebGENCAT Toolkit to custom tailor your application and put it online for your approval – on budget and on time.

The WebGENCAT Platform provides the power to do the following:

  • Organize and catalog to professional time-proven standards
  • Find all the items and precisely the right items anytime with a single search
  • Render all types of digital assets with any popular browser
  • Store, request, find, retrieve, and track physical items
  • Control vocabulary use with common taxonomy – authorized names & subjects
  • Generate printed reports and all forms of electronic output
  • Manage searches and common vocabulary across the applications

Use your favorite browser or a mobile device to find all your resources – documents, books, artifacts, videos, PDF’s, maps, journals, logbooks, scrapbooks, photographs, websites – in the Eloquent Cloud or on your own server.

Whatever your budget, you get the entire WebSuite. Your license key releases the application(s), module(s), and capacity you require.


Eloquent Systems has been building and supporting software for knowledge professionals for 40 years, making their jobs easier.

We can analyze your needs and demo the right software to streamline your operation. Your costs are predictable. You enjoy a quick start!